INSTRUCTIONS TO AUTHORS

 | Post date: 2017/09/16 | 
 
1. Aims and Scope: Journal of Zanjan University of Medical Sciences is a broad-based, bimonthly, Open Access and  multidisciplinary journal which aims to promote and disseminate the knowledge by publishing  high quality peer-reviewed papers.
The JAMBR accepts original articles, short communications, review articles, case reports  and letters.
The journal covers all areas of Medical and Biomedical Sciences, Life Sciences, Molecular genetics,  and Basic Applied Sciences.
This Journal accepts Original Papers, Review Articles, Short Communications, Case Reports, and Letters to the Editor in different fields of medical sciences. (RCT registration at www.irct.ir is necessary for all clinical trials).
 
2. Submission Process: Submit your article by electronic submission via the Journal web site URL: http://www.zums.ac.ir/journal.  Each submission must be accompanied by a Cover Letter to the Editor-in-Chief and include the Title and the name of each author, and the undertaking that it has not been published or submitted elsewhere.  In case the manuscript had been submitted to another Journal earlier and rejected, the authors must provide full information for proper analysis.  Manuscripts should be typed as double-spaced on an A4 size paper with clear 1-inch margins on both sides.  Tables and Figures should be sent with a separate file.  Do not submit Tables as photographs.
In case of the electronic submission, the authors must declare that the manuscript is being exclusively contributed to Journal of Zanjan University of Medical Sciences.  The text should be submitted in a Microsoft Word format as an attachment.  The Figures should be sent in JPEG or GIF formats for producing high quality images in the online edition of the Journal.  Submission is also acceptable via the Journal URL: http://www.zums.ac.ir
 
3. The manuscript: As a general rule, all the submissions are expected to involve the following components: Title Page; Abstract; Introduction; Materials and Methods; Results; Discussion; Acknowledgement/s; and References.
 
4. The Title Page: All submissions require a Title Page including the complete title of the manuscript, the full names of all authors, with their highest academic degrees, the department or institution with which they are affiliated, and a full address for corresponding author, with telephone and Fax numbers, as well as an e-mail address.
 
5. Abstract: All original articles must accompany a structured abstract up to 250 words.  It should be structured into 4 labeled paragraphs as Background and Objectives, Materials and Methods, Results, and Conclusion, as well as 3 to 5 Keywords at the bottom.  Keywords will assist indexers in cross indexing the article.  Use terms from the Medical Subject Headings (MeSH) list of index medicus (http://www.nlm.nih.gov/mesh/MBrowser.html).  Authors need to make sure that the abstract reflects the content of the manuscript accurately.
 
6. Introduction: This section should summarize the purpose and rationale for the study.  However, it should neither review the subject extensively nor should it contain any data or conclusions.
 
7. Materials and Methods: This should include the materials used in the study, as well as well explained methods and experimental protocols.  If an apparatus is used, its manufacturer’s name and City should be given in parenthesis.  For well established methods, give a reference and a brief description.  However, if the method is new, give a detailed explanation so that another author is able to perform it.  If a drug is used, its generic name, dose, and route of administration must be given.  For patients’ sex and age, the mean age ± standard deviation must be given.  Statistical method/s must be mentioned and data analysis software should be specified.
 
8. Results: This section must be presented in the form of body text, Tables, and Figures.  The contents of the Tables should not be all repeated in the text.  Long articles may need sub-headings within some sections (especially in the Results and Discussion parts) to clarify their contents.
 
9. Discussion: This section should emphasize the present findings and the variations or similarities with other works done in the field.  The details of the data presented in the Results section should not be repeated in the discussion section again.  Emphasize the new and important aspects of the study and the conclusions that follow from them.  If a certain hypothesis was mentioned earlier to be tested in the study, it must be mentioned whether the hypothesis is true or false, or that no conclusion can be derived.
 
10. Acknowledgements: Financial and material support should be specified.  All contributors who do not meet the criteria for authorship should be named in the acknowledgement section.  This should include person/s who provided technical help and writing assistance.
 
11. Tables: Should be submitted in limited numbers with the captions placed above.  Avoid submitting Tables as photographs.  Place explanatory matters in the footnotes, not the heading.
 
12. Figures: Should be in limited numbers, with high quality art work and mounted on separate pages.  The Figure legends and captions should be placed below.  The same data should not be presented in Tables, Figures, and the body text simultaneously.
 
13. References: All manuscripts should be accompanied by relevant references.  References should be in the Vancouver style, and numbered in the order in which they first appear in the manuscript.  Titles of the journals should be italicized and abbreviated according to the Index Medicus style.  The authors should ensure reference to locally published studies by doing a proper literature search, as it may not be possible for the editor and reviewers to check the accuracy of all reference citations.  To minimize such errors authors should verify references against the original documents.  The Reference list should provide the following information as stated in the presented models as follows:
 
Authors list:
List each author’s surname followed by a space and first name initial/s closed up without periods; include a hyphen if applicable.  Separate each author’s name with a comma.  Do not use and between the names.  If there are 1 to 6 authors, list all of the names.  If there are more than 6 authors, list the first 3 authors followed by “et al.”
 
Article:
Include the article title, Journal’s name (in italics and abbreviated according to Index Medicus), year of publication (followed by a semicolon), volume number (followed by a colon), and inclusive page numbers (followed by a period), as demonstrated in the following example:
1-Mortazavi Y, Merk B, McIntosh J, Marsh JC, Schrezenmeier H, Rutherford TR.  The spectrum of PIG-A gene mutations in aplastic anemia/paroxysmal nocturnal hemoglobinuria (AA/PNH): a high incidence of multiple mutations and evidence of a mutational hot spot. Blood. 2003; 101(7): 2833-41.
 
Chapter:
Include the chapter title (capitalized sentence style and ending with a period), In: (followed by a space), any book editors (listed author-list style and ending with ed. or eds.), the book title, place, publisher, and year of publication, followed by a colon and the chapter’s page numbers, as shown in the following example:
Sallan SE, Weinstein HJ. Childhood acute leukemia. In: Nathan DG, Oski FA, eds. Hematology of Infancy and Childhood. Vol 2. Philadelphia, PA: Saunders; 1987: 1028-1039.
 
Book:
Include the book title (capitalized title style and ending with a period), place of publication (followed by a colon), publisher (followed by a semicolon and a space), and the year of publication, as shown by the example below:
1- Adams DO, Edelson PJ, Koren HS. Methods for Studying Mononuclear Phagocytes. San Diego, CA: Academic; 1981.
 
 
14. Proofreading: A print out is sent to the corresponding author for proofreading before publication in order to avoid unconscious mistakes.   Corrections should be marked clearly and immediately sent back to the Journal office.
 
15. Abbreviations and symbols: Use only standard abbreviations.  Avoid using uncommon abbreviations in the Title and Abstract.  The full term for which an abbreviation stands should precede its first use in the text unless it is either very common (e.g. DNA) or it is a standard unit of measurement.
 
16. The corresponding author: Will be supplied with 1 free issue and a set of Reprints.
 
17. Ethical guidelines: Ethical considerations must be addressed in the Materials and Methods section.  1) Please state that informed consent was obtained from all human adult participants and from the parents or legal guardians of minors.  Include the name of the appropriate institutional review board that approved the project.  2) Indicate in the text that the maintenance and care of experimental animals complies with National Institutes of Health guidelines for the humane use of laboratory animals, or those of your Institute or agency.
 
18. Conflicts of interest: Authors must acknowledge and declare any sources of funding and potential conflicting interest, such as receiving funds or fees by, or holding stocks and shares in, an organization that may profit or lose through publication of your paper.  Declaring a competing interest will not necessarily lead to rejection of the paper, but we would like to be made aware of it.
 
19. Page charges: There are no publication charges for this Journal.
 
20. Copyright: The entire contents of the Journal of Zanjan University of Medical Sciences are protected under international Copyrights.  This Journal is for your personal non-commercial use.  You may not modify,  copy, distribute, transmit, display, or publish any materials contained on the Journal without the prior written permission of it or the appropriate copyright owner.
 
21. Peer review process: All manuscripts are considered to be confidential.  Each manuscript is peer reviewed by at least 2 anonymous referees selected by the Editorial Board.  The corresponding author will be notified of the editor decision to accept, reject, or any required modifications as soon as possible.  If the manuscript is completely acceptable according to the criteria set forth in these instructions, it will be scheduled for publication in the next available issue.
 
22. Disposal of material: Once published, all documents from the article, correspondence, and artwork will be held for 6 months before disposal.
 
 
 
 
The Final Checklist
 
Authors must ensure that before submitting the manuscript for publication, they have taken care of the following:
 
1. Title Page should contain the manuscript Title, names of all authors, with their highest academic degrees, as well as the designation and institutions they are affiliated with, and the name of the corresponding author with a mailing address, for future correspondence, as well as an E-mail address, plus Phone and Fax numbers.
2. Abstract in Structured format and up to 250 words.
3. References formatted as stated in the Instructions to Authors section.
4. Tables and Figures should be sent on separate pages.
5. Make sure to number all Tables and Figures and include the appropriate headings, captions, and legends.  Avoid repeating the information shown in Figures and Tables in the text.
6. Photographs/ illustrations along with their captions.
7. Letter of Undertaking signed by all of the authors.
8. Disclosure statement regarding the source of funding and conflicts of interest, if any, besides approval of the study from respective Ethics Committee/Institution Review Board when necessary.
9. Cover Letter.
 
 
Attention: After informing the corresponding author, the author will have two days to send the modified version and final approval. It is clear that the unresponsiveness of the author/s will be taken as the approval of the existing article in the site.
 

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